Chaver-ware

Product Summary

Chaver-ware 4 is the latest release from Circuits & Systems of our Synagogue Membership and Accounting software. Chaver-ware is a 32 bit program, designed for use in the Windows operating system. It can be run in either Windows 9X, Windows NT, Windows ME, Windows 2000, Windows XP or Windows Vista (Requires Version 4.11 or better). Chaver-ware tracks people, families, Yahrzeits, committees, and does all of your bookkeeping. You can enter information about both your members and non-members, prospective members, or just people for a mailing list. Records are maintained as family units, with children and spouses having their own independent records

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CHAVER-ware 4 Features

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Membership Management
Unlimited Family Database includes individual information for each adult and child:

• Four different mailing addresses (winter, summer, etc.) with activation dates

• Occupational information including address, phone, fax, email address

• Emergency names, numbers and relationships

• Pager, Cell Phone, E-mail address

• Dynamic update of Children's ages

• School attendance with college information

• Birth Dates with Hebrew Date conversion

• Anniversaries

• Blood Types

• Bar/Bat Mitzvah Information

• Multiple Notes Records - free form notes with date stamp, optional password protection

• Ticklers for individual members and users

• User defined fields

• Mail Merge to a member from their screen

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Other Features

Web Module

Member lookup through secure Internet connection

User Name and Password unique to each family

Synchronization of data on the web with data in the office

Make donations to selected categories from Chaver-ware™

Automatic update of software from the web

Optional Backup data to the web

There is an additional cost for the hosting of the data on the web

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Other Features

Multi Level Categories

• Unlimited categories, all user definable

• From each category you can mail merge, create mailing labels or envelopes, and email to the entire category at once.

• Create Sub-Categories for as many categories as you like

• Password restricted categories by user/group

• Information is linked to any individual in the database, with no limit on the number of Categories assigned to one person.

Category examples are:      

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Other Features

Yahrzeit and Cemetery Information

• Link multiple members to each Yahrzeit record

• Automatic generation of Yahrzeit reminders and lists

• Keep cemetery and plaque information

• Tracks by Jewish calendar date or Gregorian date

• Enter either Hebrew or Gregorian date and get a converted date in return

• Cemetery management

• Plaque Status and location reports

• Print out future years yahrzeit observances for an individual

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Other Features

Mail Merge, Reports and Queries

• Hundreds of predefined reports with different sorting and filtering options

• Avery mailing label formats

• Easy creation of user defined quick reports

• Optional Professional Report writer available

Query generator:

            Produce a list based on any criteria imaginable

            Results of this query can

·        Produce a quick report

·        Be assigned to any category

·        Be mail merged to an existing or new document

·        Be exported to:

Ø      Microsoft Excel®

Ø      Microsoft Access®

Ø      ASCII delimited files

Takes advantage of Office compatibility for full function mail merge to Microsoft Word®

Choose from existing mail merge templates

Create form letters, reminder post cards, etc.

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Other Features

Donation Database

Keeps track of all pledges and donations by category
Automatically enters into billing
Allows pledges to be split over multiple years
User defined information

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Other Features

Tribute Module
            Create a tribute record for a donation
            Store donor and honoree information
            Mail Merge letters to both

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Other Features

Aliyah Module

• Track honors given to your members
• Specific Holidays
• Specific time and pages
• Mail merge for notification letters

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Other Features

High Holiday Seating Module

• Create seat layout graphically on the screen

• Seats can face any direction

• Flexible seat numbering

• Multiple Events for one room

• Handicap seat indication

• Generate bills from seating module

• Hold or Reserve a seat

• Assign seats by family for a group of people

• Print reports by seat location or by last name

• View previous year seating locations

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Other Features

Microsoft Office  compatibility

• Seamless mail merge of a single record or a group of records
• Integration with Excel for spreadsheet solutions
• Integration with Access for database manipulation

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Other Features

Calendar

• Full Hebrew/Gregorian date conversion in either direction
• Holidays and Rosh Chodesh (Beginning of the month) listed

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Other Features

Phone Tree® Integration  

Links to the Phone Tree® automatic dialer for making automatic calls to different groups of people

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Other Features

School Module

• Maintain Staff with address and phone information
• Create classes with specific teachers
• Assign students to each class
• Maintain Transportation routes with students
• Track attendance

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Other Features

Fully Networkable

Multi-User with login name and password

Access to Accounting with separate passwords for:

·        Accounts Receivable

·        General Ledger

·        Payroll

·        Accounts Payable

Multiple level password protection for each area of the program

All of these areas have different “rights” assignable to a user in any combination as follows
·        View Only
·        Edit Records
·        Add Records
·        Delete Records

In addition there are specific “rights” for each area.

Password protected restricted categories

Private password protected notes

Create Groups of Users with common rights

Intra-office messaging

Supports most common networks

            Windows 9X/NT/2000/ME/XP
            Novell

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Other Features

Accounts Receivable

• Batch billing - Invoice dues and other categories automatically for entire membership
• Special billing by member, e.g., Monthly, Quarterly, Annual or other user defined option
• Receive cash for donations or other "non billed" items
• Receive cash from 3^rd parties
• Automatic distribution to General Ledger and Accounts Receivable accounts
• Automatic calculation of tax deductible amounts and generation of appropriate letters
• Full member’s statement generation with customizability
• User defined messages may be printed on Statements
• Payment / Cash receipt reports
• Flexible Aged Receivable reports

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Other Features

General Ledger

• Completely customizable Financial Statements
• Live Trial Balance output at any time
• Budget entry and comparison of budget vs. actual
• Fiscal calendar with flexible starting point - Up to 2 years of information available

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Other Features

Accounts Payable

• Supports Purchase Order generation to help control and track costs
• All vendor information available
• Print single checks, record hand written checks, or pay checks by batch
• Automatically distributes costs to General Ledger
• Prints full aging reports

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Other Features

Payroll

• Automatic payroll generation, including all withholding taxes
• Automatic deduction of other items, eg. 401K, Health Care, Etc.
• Tax updates available
• Tax table modification with user created formulas
• Pay both hourly and salaried employees
• Tracks vacation and sick leave
• All standard payroll reports, including Federal forms 940, 941, W2, etc.

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Other Features

Bank Reconciliation

• Multiple checking accounts supported
• Track checks and deposits

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Other Features

Windows, Windows, Windows

Chaver-ware operates in the Microsoft Windows environment. By utilizing the graphical user interface, we have been able to bring you a program that is extremely user friendly. Whether you are a computer expert or a computer novice, Chaver-ware can be mastered with minimal training. By implementing Windows' familiar pull down menus, index tabs and button bars, Chaver-ware makes any user feel like a pro.

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Interface to the #1 Windows Accounting Software

Chaver-ware interfaces to either Peachtree Accounting for Windows or QuickBooks Pro 2002 and higher. Peachtree and QuickBooks are the recognized leaders in Windows based small business accounting software. We all know that a Synagogue office should be run like a business, with Peachtree or QuickBooks the ease of implementing Accounts Payable, Payroll, a full General Ledger system and Bank Reconciliation is extremely easy and user friendly. Visit Peachtree's or QuickBooks web sites for more information.

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"On the fly" Queries

"On the fly" queries allow you to query (or ask) your database for information based on a combination of different criteria. Using this feature you can find information in many different ways and then mail merge this data to form letters, create quick reports or assign this group of people to a new category. Our query generation makes the retrieval of data from Chaver-ware extremely powerful and flexible!

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System Requirements

Supported Networks:

• Novell Netware
• Windows 98
• Windows NT
• Windows 2000
• Windows ME
• Windows XP
• Windows 2003
• Windows Vista

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Pricing

CHAVER- ware 4 software system for Synagogues                         $2750

For up to 3 concurrent users*

2 hours of initial training remotely**
Unlimited Support for one full year
*Additional 3 user license pack @$450

Includes a single user license of Peachtree® Accounting or QuickBooks® Pro
Additional licenses available, please contact our sales department

Hebrew/Sunday School Module $500
which includes:

• Full class database with teacher information
• Additional Reports by Class and Grade
• Additional Labels by Class and Grade
• Transportation information including school districts and bus company
• Attendance information
• Utilize the same master Name and Address List from Chaver-ware

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CHAVER-ware Freedom Plan

Circuits & Systems Inc. agrees to provide  technical support through our 800 number, according to the plan below. This will cover you through the period of their Freedom Plan as long as payments are made in a timely fashion. In exchange for a Five (5) year Freedom Plan, you will receive a 3-user** license of Chaver-ware™ for FREE.

 Freedom Plan @$1495/year

      Unlimited Support for Chaver-ware™, including diagnosing problems with data entry, incorrect or damaged databases, and general “how to” issues. We can provide more efficient and better support using remote system access over a cable or DSL line. This allows us to access your computer “on line” as if we are sitting at your desk.

• Incremental updates and Major upgrades

• 2 hours of initial training remotely

• Remote training for 1 Hour on the use of Chaver-ware™ or Accounting Software* for any new employee hired

Freedom Plan Plus @$1895/year

Identical to Freedom Plan in addition you also receive:

• Support for the Accounting software*, including diagnosing problems with data entry, incorrect or damaged databases, and general “how to” issues

• Standard data conversion from your existing software.

Freedom Plan Premium @$2495/year

Identical to Freedom Plan Plus in addition you also receive:

      Remote Installation assistance
Religious School Module
Support for Windows®, Network and Hardware issues related to the use of Chaver-ware™ or Accounting Software only. This includes problems running either package caused by:

• installation of another program onto the system

• installation of, or changes of hardware, i.e. new computer, printer etc

• damaged or incorrectly setup Windows files

• damaged or incorrectly setup network files

• poor or incorrect network connections to your server.

*Accounting Software can be either QuickBooks or Peachtree depending on which one was shipped with Chaver-ware™

**Each Additional 3 user license pack @$450

Copyright © 1995 Circuits & Systems Computers & Peripherals Inc. All rights reserved.
Information in this document is subject to change without notice.
Other products and companies referred to herein are trademarks or registered trademarks of their respective companies or mark holders.